Notes

• Students must be PhD candidates at the time of registration. Please verify by uploading during online registration a scanned copy of your valid student ID card or an official certificate from your Academic Institution.
• Research Assistants & Trainees should verify by uploading during online registration an official certificate from your Institution

 

Registration Terms and Conditions

• All Registration must be completed on the official website.
• Participants are strongly encouraged to register before the early bird to take advantage of the discounted registration fees.
• All registration fees are quoted in Euro (€)
• Payment in any other currency will not be accepted.

 

Payment will be available by Credit card and Bank Transfer

• Credit cards are accepted and can be made through the online services on a secured server.
• Service tax for payment by credit card it will be charged, and it should be paid by the participants in addition to the fees. For security reasons, under no circumstances should credit card details be sent by email.

 

Bank transfer

• Bank charges must be paid by the participants in addition to the registration fees. Please make sure to indicate the Congress name plus the full participant’s name.
• Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process.
• Enter the desired billing address – you can either use your main contact information or use an alternative address (e.g., if your institution is funding your registration).

 

Proof of Enrollment for Students

• Students must be PhD candidates at the time of registration. Please verify by uploading during online registration a scanned copy of your valid student ID card or an official certificate from your Academic Institution.
• Research Assistants & Trainees should verify by uploading during online registration an official certificate from your Institution.
• The document must be added to your online registration form after you select the student fee category.
• Once your registration process is completed, you will receive an automatic e-mail confirming that your registration process was successfully completed.

 

Admission badges

• Participants will receive their badges onsite at the registration desk.
• The meeting badge should be always worn by all participants during the meeting to ensure access to the relevant areas. This includes the scientific sessions, the coffee-breaks and lunches, the exhibit area and other areas of the meeting venue as well as the social activities.
• Only participants wearing their meeting badge will be admitted to the scientific sessions, to the exhibition and to the social events and catering.

 

Mobile Phones

• All participants are asked to switch mobile phones off or put them to "silent mode" during the scientific sessions.

 

Conference Photos

• There will be photo shoot-outs thought out the conference for ESCV publicity reasons.

 

Dress code

• The dress code for the conference, including the Welcome Reception and the Conference Dinner is informal.

 

Certificate of Participation

• Certificates of participation are sent via e-mail to all participants.

 

Cancellation and Refund Policies

• Request for cancellation of the registration should be made to the secretariat via email at lurdes.catalino@abreu.pt
• Please quote your transaction number (ID). Transaction number (ID) will be allocated during the reservation process.

 

Refund Policy

The amount returned to the Participant depends on the date of cancellation and is reduced by the costs incurred by the Organiser:

• Cancellations by 16^th June 2026: refund of the registration fee less 30,00 € administrative charge applies
• Cancellations from 17^th June 2026 till 11th August: 50% refund of the registration fee plus 30,00 € administrative charge
• From from 12^th August 2026: No refund

Participant's absence at the conference is not the basis for refund of the Conference fee.

 

Transfer Policy

• The registration can be replaced by another participant from the same institution, sending your request to lurdes.catalino@abreu.pt until 12^th August

 

Privacy Policy

• Any personal data inserted in the registration form will be of sole use to the 28^th ESCV Annual Meeting

 

Cancellation of the Meeting

• The ESCV 202 Annual Meeting Organization (European Society for Clinical Virology and PCOs) reserves the right to cancel the meeting, shift venue, or change dates without notice, in case of "force majeure". Neither ESCV nor the PCOs shall be liable for any damage claims (including without limitation, war, strikes, floods, governmental restrictions, power, telecommunications or internet failures, or malicious damage).

 

Liability Waiver

• The safety and well-being of our attendees is our top priority. The 28^th ESCV Annual Meeting organizers are committed to providing a safe environment for the event and will make every reasonable effort to do so.
• However, as an attendee, you must fully understand and knowingly, voluntarily, and irrevocably assume all risks related to entry into, and presence in, at, and around the event venue(s), which may include an increased risk of exposure to communicable diseases. As an attendee, you accept personal responsibility for your voluntary participation in the event and assume all responsibility for claims and potential claims relating to any risks and hazards of attendance.

The official abstracts and registration services for 28^th ESCV Annual Meeting are provided by Abreu Events.

You should only trust information from legitimate sources like the 28^th ESCV Annual Meeting website and our official Congress Organizer Abreu Events.